Invoice Processing: the work of three positions, handled by an AI agent
Accounts payable automation for an international manufacturer: one full-time role covered all year and two seasonal roles at every peak.
Before: every invoice typed by hand
Invoices arrived from hundreds of suppliers by email, on paper and through supplier portals, each in its own format.
- Each one was sorted, typed in, checked against the purchase order and posted to the ERP by hand.
- This took one full-time person all year.
- Every four-month peak season, two temporary staff had to be hired and trained.
What we built
One intake
invoices from email, paper scans and supplier portals arrive in one place.
Reading
the agent recognises each document and extracts the data.
Checks
every invoice is matched to its purchase order and supplier record.
Posting
matched invoices are posted to the ERP automatically.
Decisions
invoices that need a decision go to the right approver, with the reason.
The results
- 1 full-time positionthe year-round data entry is done by the agent.
- 2 seasonal positionspeak-season volumes are handled without extra hires.
- Seasonal hiring endedno more recruiting and training before every peak.
- The accounts payable team now works on exceptions, supplier management and financial controls.
What this means for companies with high invoice volumes
Companies with many suppliers and seasonal peaks often hire extra staff just to keep up with invoices. When an AI agent handles intake, checks and posting, invoice volumes can grow without adding people, and the finance team spends its time on decisions. This applies to manufacturers and to every business that processes large numbers of supplier invoices.
- Free 30-minute callWe tell you whether AI pays off.
- Fixed price from €5,900Scope and price in writing, excl. VAT.
- Live in about 6 weeksBuilt on the systems you already use.
Questions about this project.
Prefer to write? Send a description or documents to start@aqunama.com.
What is AI invoice processing?
An AI agent reads incoming invoices, extracts the data, checks it against purchase orders and posts it to your ERP. Your team handles only the invoices that need a decision.
Which invoice formats can it read?
PDF, scanned and emailed invoices, and invoices from supplier portals, in different layouts and in more than 30 languages.
Which ERP systems does it work with?
The ERP or accounting system you already use, or we build you a custom system. The choice is yours.
What happens with invoices that need a decision?
They go to the right approver with the reason, and the rest are posted automatically.
How much work did it take over in this project?
The work of one full-time person all year and two temporary staff at every peak season.
How long does a project like this take?
A similar project goes live in about 6 weeks, from €5,900 excl. VAT with a fixed scope and price.
Book a free 30-minute call.
In a free 30-minute call we look at your process with you and say where AI pays off first. Free and non-binding.
Prefer email? start@aqunama.com. We reply within one business day.