One Dashboard for a Multi-Account Agency: ten separate tools replaced by one screen
A digital agency managed many accounts and talents with ten separate tools and spreadsheets. One custom backend now runs accounts, content, shifts and revenue splits from a single screen.
Background: ten tools, endless spreadsheets
The agency manages many accounts and talents on a subscription platform that has no public API.
- Account managers logged into each account separately and could lose track of which talent they were working for.
- Media files were spread across scattered libraries.
- Revenue splits were worked out in spreadsheets every month, after the fact.
How the agency runs now
A private integration connects the agency's system to the platform.
Account managers work across several talents in one dashboard and always see whose account is open.
All media sits in one library, with access set by talent and content type.
Talents upload new content straight into the system.
Shifts are scheduled and assigned automatically, and revenue splits between agency, talent and account manager are calculated in real time.
The results
- 10 → 1one dashboard replaced ten separate tools.
- Real timerevenue splits are settled as they happen, with no spreadsheets.
- New hires add capacitythe agency grows without extra coordination work.
- One of the most complex custom builds AQUNAMA has delivered.
What this means for businesses that grow by adding accounts and people
When accounts, content, shifts and payouts live in one system, every new account and every new hire adds output. Your managers see everything on one screen and spend their time on the work that grows the business.
- Relevant for
- Retail & e-commerce
- Free 30-minute callWe tell you whether AI pays off.
- Fixed price from €5,900Scope and price in writing, excl. VAT.
- Live in about 6 weeksBuilt on the systems you already use.
Questions about this project.
Prefer to write? Send a description or documents to start@aqunama.com.
What did you build for the agency?
A private integration with the platform, plus one backend and one dashboard for accounts, media, uploads, shifts and revenue splits.
The platform has no public API. How did you connect to it?
We built a private API integration so the agency's system works with the platform directly.
How are revenue splits calculated?
Automatically and in real time, between agency, talent and account manager, using the agency's own rules.
Can account managers handle several accounts at once?
Yes. They work across several talents in one dashboard and always see whose account is open.
Can you replace our tools with one system?
Yes. We build a custom backend and dashboard around the way you work, and connect the systems you want to keep. The choice is yours.
How long does a project like this take?
Most projects go live in about 6 weeks. The timeline for yours is fixed in writing before work starts.
How much does it cost?
From €5,900 excl. VAT, with a fixed scope and price agreed before the build.
How many tools could one dashboard replace for you?
In a free 30-minute call we look at your process with you and say where AI pays off first. Free and non-binding.
Prefer email? start@aqunama.com. We reply within one business day.